Below is the list of different statuses a PO can have and where it can move from these statuses.
PO Statuses | Significance | Can be moved to |
Draft | New PO is created, Products might be added or not added to the PO | Approved or Cancelled |
Approved | Products were added to the PO and everything else looks good. PO is approved by the business. | Sent to Vendor or Acknowledged by Vendor or Cancelled |
Sent to Vendor | When PO is sent to the Supplier | Acknowledged by Vendor or Cancelled |
Acknowledged by Vendor | When the Supplier acknowledges the PO received from the business | Partial Goods Received or All Goods Received or Cancelled |
Partial Goods Received | When all products are not received during the GRN process | All Goods Received or Posted to Accounts or Cancelled |
All Goods Received | When all products are received during the GRN process. | Posted to Accounts or Closed or Cancelled |
Closed | When the All goods are received from the PO it can be marked as closed. | This is the final status. Cannot go back or beyond this. |